Receiving and Printing Files from Banner


The way a user receives the output of Banner reports is through the Reports Directory (R drive).  This is to ensure that no unauthorized person has access to the generated information, since the files often contain sensitive and personal data of students, faculty members and others. Simply sending the data via email, or saving the files on your local X or S drives is not a secure and encrypted way of sharing files.  If you are going to share files from the R drive, please upload these to your Google drive or a Shared Google drive.  Google drive is a secure , encrypted way to share files.


Automated Reports
Any automated (cron) jobs are being delivered to the reporting directory (R:\\) drive.  Here are instructions to map the R drive to your computer. 



Email
Subject: job_name

job_name automatically executed. 

Output is being printed by printer printer_name.

The following files are saved on your X:\\_cron\job_name network directory or if a group email in a shared S:\\ network directory:

File.txt

File.lis

File.csv

etc.
This ensures that only authorized users have access to files that contain sensitive information.


Printing with NOPRINT

When a job with the printer NOPRINT is run, the output files will automatically be moved to the persons network drive. If the job was run in the PROD instance, the files will be in the _banner folder. In there will be a subfolder named after the report or process run which will contain all files associated to the report. The path will follow this structure: X:\_banner\report_name. For DEVL the folder will be called _bannerDEVL, resulting in the path having the following structure: X:\_bannerDEVL\report_name.


Email

Subject: jobs_name sequence_number

job_name executed.

The following files are saved on your network drive in the directory X:\\_banner\job_name:

File.txt

File.lis

File.csv

etc.

This ensures that only authorized users have access to files that contain sensitive information.


Printing with a Physical Printer

Any other printing option besides NOPRINT will send the files to the user in the same fashion as NOPRINT does, but it will also send the information to the printer for automatic printing of the output.


Email

Subject: job_name sequence_number

job_name executed.

Output is being printed by printer printer_name.

The following files are saved on your network drive in the directory X:\\_banner\job_name:

File.txt

File.lis

File.csv

etc.

This ensures that only authorized users have access to files that contain sensitive information.