Google Workspace Training Documentation Hub

Learn how to leverage built-in AI tools to automate routine departmental tasks and streamline campus research. This section covers creating custom AI assistants with Gemini Gems using tailored instructions and uploaded knowledge files, conducting document-grounded research with inline citations in Gemini Notebook, and transforming documents into customized audio briefings and podcasts using Audio Overviews.

Create interactive documents and impactful presentations designed for seamless teamwork. Explore using Google Docs to access AI writing assistance, interactive Smart Chips, and track-changes feedback modes, alongside Google Slides for visual storytelling, master theme standardization, audience Q&A, and live-linked spreadsheet charts.

Optimize daily messaging, team inquiries, and virtual meetings across campus. Discover how to organize your inbox using filter rules and saved templates in Gmail, manage shared departmental email ticketing and access permissions with Google Groups, and host secure video calls for up to 1,000 participants with breakout rooms and automated transcripts in Google Meet.

Maintain clean department records while protecting dedicated focus time and scheduling boundaries. Learn how to use dropdown validation, private Filter Views, and core formulas in Google Sheets to analyze data without altering shared views, and configure Google Calendar to offer self-service office hour booking via Appointment Schedules while auto-declining conflicting meetings during Focus Time.