Workstudy Supervisors - Approving Timesheets

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How to approve timesheets - Supervisor Instructions

Go to www.adams.edu, click on Faculty/Staff near the top, and then click on Web Services

Log in with your ASU Username and Password.

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  • Click on Employee Information

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  • Click on Time Sheet.

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  • Under Selection Criteria, select the radio button by "Approve or Acknowledge Time":
  • Click the Select button

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  • Select the Department from “My Choice” column and choose the Pay period you are approving then determine the Sort Order and click “Select” to access the records.

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  • You will be able to view the time sheets status for each of your approved employees. Time sheets in “Pending Status” are the ones ready for you to approve. To open an employee’s time sheet click on their name. While reviewing the hours make sure to verify all time is entered in “Shift 1.”
    • Work Studies will need to log in to the system before they will appear on a supervisors screen under “In Progress.”
    • Work Studies will need to submit their time sheets before they will appear under “Pending.”
    • By opening the Time Sheet you can also Return for Correction, add a comment, or Change the time sheet.
  • If student’s time is correct, click “Approve” and “Save” to send it to Payroll.
    • If after approving a time sheet you realize an error, you can click “Return Time” to make the necessary changes.
  • If there is an error on the student’s time sheet you can either send the time sheet back to the student to make the necessary correction by clicking “Return for Correction” or you can make the correction yourself by clicking “Change Record.”
  • PLEASE ADD COMMENTS when:
    • You have made a change to a student’s record (note the change you made)
    • You are returning it for correction
  • After approving the time sheet, click on “Previous Menu” to go on to next employee
  • Make sure the screen says: (#) Record (s) has/have been Approved/Acknowledged

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Setting up a Proxy to Approve Timesheets

  • Approvers must set a proxy if they are unable to approve timesheets by the pay period approval deadline
  • To set a proxy:

Log in with your ASU Username and Password.

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  • Click on Employee Information

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  • Click on Time Sheet.

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  • Click on Proxy Set Up on the lower right hand side of the form.

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  • Select the Supervisor you would like to be able to act as a proxy from the list.

NOTE: Supervisors are listed alphabetically by Last Name.

  • You must select the "Add' checkbox to add the proxy.
  • Select Save.
  • If you want to remove the proxy, click the remove checkbox next to the proxy's name and click save.

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