Myfiles.adams.edu - Home and Shared Network Drives

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Myfiles.adams.edu - ASU File Server

myfiles.adams.edu is the ASU file server. The file server is backed up every evening. Computing Services does not automatically back up local workstations, so we highly recommend storing important or mission critical files on the file server.

All employee and student computers automatically map the home and shared drives when you log in. Click on Start > Computer to see mapped drives.

Drives2.jpg

  • X: Home Drive
    • Your home drive is a network drive on the server that is dedicated specifically for you! Additionally, you can use the public_html folder to build a custom web page or host public files. For more information on this process, see this wiki for more info: Faculty_and_Staff_ASU_Custom_Website
  • S: Drive Shared drive
    • The shared drive houses shares. These shares, or toplevel folders under s:, can have multiple users granted access.

Both the Home and Shared drives are backed up every evening. If the files are important to you or to the function of the institution we highly recommend storing them on the shared drive.

Backups

Did you know that you can access backed up copies of your files without calling Computing Services? We've made it easy!

  • Y: backuphome
    • This drive shows the last 10 daily snapshots of your home drive, with the most recent labeled daily.0
  • Z: backupshared
    • The shared drive contains 10 daily snapshots, 3 weekly snapshots, and monthly snapshots going back a full year. This is extremely useful for if a file was unintentionally deleted or if you need to roll back to an early version of a file.


Remotely Accessing myfiles.adams.edu

Web Interface

Did you know that you can access your home directory from anywhere through a web browser? Adams State has a system that allows remote login so you can access your files stored on our network! All you have to do is go to https://myfiles.adams.edu and log in with your student or staff account. myfiles.adams.edu (we will just call it "MyFiles") has built in features that make uploading, downloading and editing your files easy. MyFiles has many useful features and there is a lot to it, below are some walkthroughs of some of those useful features.


The Basics

Lets start by going over the user interface. Go to https://myfiles.adams.edu and log in with your student or employee Adams State account.

Main window.PNG
The MyFiles user interface is designed to look a lot like the folder structure on most computers. The files and folders that are on this page are the same that you would find if you logged into a lab computer with your student credentials. Staff and faculty will also have access to their shared directories through this interface. You can open folders and check files just like you would if these were files directly on your computer. Certain directories will take longer to load depending on the size of the contents in the folder you are opening.If you have a staff or workstudy account and you want to see shared directories that you have access to, you can switch directories by clicking in the upper left corner and switching "home" to "shared"
Switching Directories.PNG


There are multiple functions available once you are in the user interface. We will go over all of the following options.


Share Button

The share function allows users to distribute links so that other users can access files via download hyperlinks. When the desired folder is highlighted, right click and select the "share" button. The next window will allow you to set how long the link is active, download limits and even a password for the file. Clicking "Generate" will give you a web link that you can email to friends or colleagues as well as giving you the option to stop sharing.

Share menu.PNG
Computing Services strongly recommends password protecting and expiring your downloads.
Shared Security.PNG



FTP Access

Using Filezilla to remotely access Myfiles.adams.edu You can access Myfiles.adams.edu from any location using Secure FTP. Computing Services recommends Filezilla. You can download it here:https://filezilla-project.org/

Once Filezilla is installed and open, click on File > Site Manager.

Filezilla1.png

Click the New Site button, then enter the information as follows:

Host: myfiles.adams.edu Port: 2222 Protocol: SFTP - SSH File Transfer Protocol

Logon Type: Ask for password User: Enter in your adams state username


Filezilla2.png


Click Connect and enter your password. Add the server's host key to the cache when prompted. You will now be able to drag files from your local computer to the server, and files from the server to your local computer.

Mobile Application

There is a mobile app for both Android and iOS devices: Pydio

For Android: Download the app from the Google Play store
For iOS: Download the app from the App Store

01download Pydio.png
















When you install the app, it will ask for permission to access your pictures and other media on your device. Click accept and it will finish installing.

When you open the app for the first time, you will get a screen asking for set up information.

Settings:
1. https:// is selected.
2. Server URL: myfiles.adams.edu
3. Server Name: myfiles.adams.edu
4. Username: Username that you login to the computer with
5. Password: Password that you login to the computer with
6. SSL: Trust self-signed certificate is checked.
02server setup.png
















You will now see the server list with the server you just created. Before accessing the server, click Preferences on the bottom right.

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Adams State requires employee with sensitive institutional data to encrypt their devices. In order to insure information integrity is by encrypting your connection to the sever. This is done by setting up a Security Pin. This is done through the Preferences menu. When you click to enable, you will be prompted to set a new security pin.

04setup.png
05pin.png


After setting up you pin, go back to the server list and click on the myfiles.adams.edu server.

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You now have access to your Home and Shared directories.

If you have any troubles setting this up or have any additional questions, please call Computing Services for assistance.