Receiving and printing files from Banner

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The way a user receives the output of a Banner report or process is by saving the output files into the user's network drive. This is to ensure that no unauthorized person has access to the generated information, since the files often contain sensitive and personal data of students, faculty members and others. Simply sending the data via email would be no secure way to do so.

Automated Reports

Any automated (cron) jobs are being delivered to the user's networked (X:\\) drive. If the a group or general email address is contacted, the output will be located in a shared network drive in S:\\. Files are also accessible via myfiles.adams.edu (See: https://howto-admin.adams.edu/Myfiles.adams.edu_-_Home_and_Shared_Network_Drives).

Email

 Subject: job_name
 job_name automatically executed.
 
 Output is being printed by printer printer_name.
 The following files are saved on your X:\\_cron\job_name network directory or if a group email in a shared S:\\ network directory:
 File.txt
 File.lis
 File.csv
 etc.
 
 
 This ensures that only authorized users have access to files that contain sensitive information.
 To learn more, you can visit the following link: https://howto.adams.edu/index.php/Receiving_and_printing_files_from_Banner

Printing with NOPRINT

example of the locations of the files in Windows

When a job with the printer NOPRINT is run, the output files will automatically be moved to the persons network drive. If the job was run in the PROD instance, the files will be in the _banner folder. In there will be a subfolder named after the report or process run which will contain all files associated to the report. The path will follow this structure: X:\_banner\report_name. For DEVL the folder will be called _bannerDEVL, resulting in the path having the following structure: X:\_bannerDEVL\report_name.

Email

 Subject: jobs_name sequence_number
 job_name executed.
 
 The following files are saved on your network drive in the directory X:\\_banner\job_name:
 File.txt
 File.lis
 File.csv
 etc.
 
 
 This ensures that only authorized users have access to files that contain sensitive information."
 To learn more, you can visit the following link: https://howto.adams.edu/index.php/Receiving_and_printing_files_from_Banner

Printing with physical printer

Any other printing option besides NOPRINT will send the files to the user in the same fashion as NOPRINT does, but it will also send the information to the printer for automatic printing of the output.

Email

 Subject: job_name sequence_number
 job_name executed.
 
 Output is being printed by printer printer_name.
 The following files are saved on your network drive in the directory X:\\_banner\job_name:
 File.txt
 File.lis
 File.csv
 etc.
 
 
 This ensures that only authorized users have access to files that contain sensitive information."
 To learn more, you can visit the following link: https://howto.adams.edu/index.php/Receiving_and_printing_files_from_Banner