Acceptable Use Policy Violation - Account Sharing

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It is a direct violation of the Adams State University Acceptable Use Policy 500-003 to share your ASU account credentials with anyone.

Computing Services Policies


Computing Services will follow the following procedure if an employee is found to be sharing their username and password with any other employee or entity outside the university. This includes logging into a workstation for another individual and allowing them to access resources using your account, with all access and privileges provided to you. This procedure does not apply to departmental accounts, club accounts, or special purpose accounts that Computing Services has specifically set up for shared access.

Detection

When an employee detects or suspects a violation of the Adams State University Acceptable Use Policy the employee is required to notify Computing Services immediately. Computing Services will investigate the report and follow the notification procedure if a violation is found.

Notification

  1. Account is suspended/forced password change
    1. Computing Services attempts to contact the individual to ensure the password on the account is changed.
    2. If Computing Services is unable to contact the individual the account will be locked.
  2. Computing Services will notify the appropriate individuals so that appropriate actions can be taken within each office
    1. If a student employee has committed the violation, Computing Services notifies the Dean of Students Office and Student Employment.
    2. If a faculty member has committed the violation, Computing Services will notify the Department Chair and Human Resources
    3. If a staff employee has committed the violation, Computing Services notified the Department Head and Human Resources
  3. Computing Services will keep an audit log of the incident via the work ticketing system.
  4. Repeat violations are subject to suspension of ASU account.